Systems Coordinator

St. Martin’s Episcopal School is seeking a culturally competent and responsive candidate to serve as the Systems Coordinator. The position reports to the Director of Finance and Operations and serves as a liaison between the Enrollment Management, Advancement, Communications and Business offices.

The Systems Coordinator will remain abreast of industry best practices and owns the data integrity process. The role is charged with establishing policies, procedures and long-term strategies that best support the Enrollment Management,  Advancement and Communications teams’ data management.

St. Martin’s Episcopal School fosters an inclusive culture and welcomes applicants of all backgrounds. Under the direction of the Director of Finance and Operations, the Systems Coordinator will perform the following:

• Provide administrative support for the Enrollment Management, Advancement and Marketing/Communications departments by managing the School’s enterprise, including all Blackbaud products such as CORE, RE NXT.
• Create and execute systems to streamline and automate routine tasks associated with the enrollment process.
• Collaborate with Enrollment Management, Advancement, Communications, the Business Office  and all applicable teams to manage data feeds and monitor the flow of data between various data systems.
• Ensure data integrity and security via the daily operation and maintenance of the data in FACTS and Blackbaud.
• Participate in the annual audit process.
• Perform regular database clean-up and record updates for all constituencies.
• Work closely with all applicable teams to update reports and reconcile records.
• Assist the Enrollment Office with assigning and processing contracts.
• Actively support the Enrollment team with the student enrollment and withdrawal process.
• Maintain data integrity for Blackbaud as it relates to student and family enrollment

Qualifications

• Minimum degree level requirement: Associates. Bachelor’s degree preferred.
• Preferred expertise in Blackbaud, Raiser’s Edge, Microsoft Office, GoogleSuite and email marketing platforms
• Expert-level proficiency in creating queries, analyzing data and producing reports
• Vastly familiar with conditional mail merges
• Desire to plan and work collaboratively on a team is essential
• Demonstrated financial and technical aptitude
• Prior work within independent schools is strongly preferred

Candidate Characteristics

• Excellent organizational and time management skills
• High attention to detail
• Strong interpersonal and communication skills
• Experience in effectively communicating key data, including presentations to senior management, donors, faculty, staff, parents and other community members
• The ability to balance day to day priorities with long-term goals and projects
• This position has access to high levels of confidential information, thus a commitment to operating with a strong work ethic and sense of integrity, with a focus on maintaining confidentiality is integral
• Participate in regular team meetings and contribute to the culture of open communication.

Physical Requirements

This job is performed inside; the noise level can be soft to loud. The job is mostly performed at a desk. While performing the duties of this job, the employee could be required to sit, stand, stoop, kneel, walk, talk, read, and hear. The employee could be required to use hands to write, type, finger, handle or feel objects, tools, or controls, and reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds. In compliance with ADA requirements, we will make reasonable accommodations for the known disability of an otherwise qualified applicant.

Additional Responsibilities

All employees are expected to support the mission and vision statements of St. Martin’s Episcopal School, and contribute to the overall life of the School.

The statements in this job posting are intended to represent the key duties, essential nature and level of work being performed. They are not intended to be all responsibilities or qualifications of the job.

Schedule

The position is an hourly Administrative position and follows the typical school calendar. The role primarily supports the Enrollment Management, Advancement, Marketing and Business departments and involves regular interaction with several administrative divisions. Work will be performed within the 12-month calendar year and will adhere to a hybrid work model. The position will generally adhere to a regular schedule that consists of 25-30 hours per week with at least one day per week performed on-campus. The role is non-exempt and benefits eligibility will be determined by the number of actual hours worked per week.

Contact Information