Communications & Administrative Coordinator

Position Overview

The Communications and Administrative Coordinator will play a key role in supporting the organization’s communications and marketing efforts while ensuring smooth day-to-day administrative operations. This role is ideal for a detail-oriented, highly organized individual with a passion for effective communication and a commitment to our non-profit mission. The Coordinator will work closely with multiple departments to ensure consistency in messaging, support internal and external communications, and provide administrative assistance to the leadership team.

Key Responsibilities

Communications and Marketing Support (50%)

• Assist in developing and implementing communications strategies to increase awareness and engagement with key stakeholders.
• Draft, edit, and distribute newsletters, press releases, email campaigns, and social media content.
• Maintain and update the organization’s website, ensuring information is accurate and aligned with brand guidelines.
• Manage social media platforms by scheduling posts, monitoring engagement, and responding to inquiries.
• Design basic marketing collateral (flyers, brochures, infographics) to support outreach efforts.
• Support the planning and execution of events, campaigns, and public relations initiatives.

Administrative Support (50%)

• Provide general administrative support, including managing calendars, scheduling meetings, and organizing files for senior staff.
• Coordinate logistics for meetings, events, and conferences, including booking venues, arranging travel, and preparing materials.
• Handle incoming phone calls, emails, and other communications, ensuring timely and professional responses.
• Assist with data entry, record-keeping, and maintaining databases (e.g., donor and volunteer records).
• Prepare reports, presentations, and other documents for internal and external meetings.
• Manage office supplies and maintain a functional office environment.

Qualifications

• Bachelor’s degree in Communications, Marketing, Public Relations, or a related field preferred.
• 1-2 years of experience in a communications or administrative role, preferably in a non-profit setting.
• Excellent written and verbal communication skills, with attention to detail.
• Proficiency in Google Workspace (Docs, Sheets, Slides) and basic graphic design tools (e.g., Canva, Adobe Spark).
• Familiarity with social media platforms (Facebook, Instagram, LinkedIn) and website management (WordPress, Squarespace).
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Ability to work collaboratively in a team environment while also being a self-starter.

Desired Competencies

• Passion for the mission and values of the organization.
• Adaptability and willingness to take on new challenges.
• Strong interpersonal skills with the ability to communicate professionally with diverse stakeholders.
• Attention to detail and a high level of accuracy in all work.

Compensation: Salary range of $40,000 – $45,000, commensurate with experience.
Benefits: The successful candidate is eligible for full health and dental benefits as well as family building benefits and generous paid and family leave packages.

Contact Information