Accounts Receivable Data Entry Specialist

St. Martin’s Episcopal School is seeking a culturally competent and responsive candidate to serve as the Accounts Receivable Data Entry Specialist, serving the Finance office. The position reports to the Director of Finance and Operations and facilitates all aspects of the School’s financial database systems including Financial Edge and FACTS Tuition Management. 

The Accounts Receivable Data Entry Specialist role requires a proactive, hands-on strategic thinker who will own, in partnership with the Director of Finance and Operations, the responsibility of ensuring all data is maintained and correctly reported at all times. Additionally, this role should be proficient in a multitude of computer-related skills and will be charged with creating and executing systems to streamline and automate routine tasks.                                           The Accounts Receivable Data Entry Specialist will prioritize duties associated with billing, tuition and other accounting data functions as well as monitoring and streamlining and other essential processes. 

St. Martin’s Episcopal School is a Christian school with an Episcopal identity and welcomes applicants of all faiths, celebrating inclusivity and diversity while fostering an inclusive culture. Under the direction of the Director of Finance and Operations, the Accounts Receivable Data Entry Specialist will perform the following:

• Provide administrative support for the Finance office by maintaining the accuracy and integrity of student tuition, incidental billing data and all payments due and received.
• Collaborate with all applicable teams and departments to manage data feeds and monitor the flow of data between various data systems.
• Adhere to security guidelines while operating and maintaining the Finance database, Financial Edge. 
• Manage and update data in the tuition management system, FACTS.
• Assist with sub system posting including pledge payments and gifts from Raiser’s Edge.
• Manage the cash receipts and invoicing / billing for all student accounts. 
• Manage monthly deferred revenue recognition and credit card reconciliations as it relates to billing. 
• General Ledger account reconciliations related to billing. 
• Responsible for the collection of outstanding accounts.
• Collect, analyze and create data reports for Senior Management that could be used and presented at a Board meeting.
• Responsible for ensuring all enrollment contracts are updated and accurately reflect legal requirements and Board approved tuition rates. 
• Support the Enrollment Management department in reconciling the financial database to FACTS and CORE.
• Support the Advancement department in reconciling the financial database to Raiser’s Edge.
• Establish a quality controls process, including reporting discrepancies to the Enrollment Management, Advancement and Finance departments.
• Perform regular database clean-up and record updates as needed in Financial Edge; also informing the Enrollment, Advancement and Finance teams to update their respective systems as applicable.
• Participate in the annual audit process.
• Maintain and update membership rosters. 

Required Qualifications

• Minimum degree level requirement: Associates
• 2-4 years of related experience
• Advanced knowledge of Blackbaud’s Financial Edge, CORE, Raiser’s Edge, Microsoft Office, GoogleSuite.
• Proficiency in creating queries and producing reports
• Demonstrated financial and technical aptitude 
• Desire to plan and work collaboratively on a team is essential
• Prior work within independent schools strongly preferred

Candidate Characteristics

• • Excellent organizational and time management skills
  • High attention to detail

• Strong interpersonal and communication skills

• Experience in effectively communicating pertinent data, including presentations to senior management, faculty, staff, parents,  community members and other key stakeholders.
• The ability to balance day to day priorities with long-term goals and projects.
• This position has access to high levels of confidential information, thus a commitment to operating with a strong work ethic and sense of integrity, with a focus on maintaining confidentiality is integral.
• Participate in regular team meetings and contribute to the culture of open communication.

Physical Requirements

This job is performed inside; the noise level can be soft to loud. The job is mostly performed at a desk. While performing the duties of this job, the employee could be required to sit, stand, stoop, kneel, walk, talk, read, and hear. The employee could be required to use hands to write, type, handle or feel objects, tools, or controls, and reach with hands and arms. The employee could occasionally lift and/or move up to 25 pounds. In compliance with ADA requirements, we will make reasonable accommodations for the known disability of an otherwise qualified applicant.

Additional Responsibilities

All employees are expected to support the mission and vision statements of St. Martin’s Episcopal School, and contribute to the overall life of the School.

The statements in this job posting are intended to represent the key duties, essential nature and level of work being performed. They are not intended to be all responsibilities or qualifications of the job.

Schedule

The position is an hourly Administrative position and follows the typical school calendar. The role primarily supports the Finance department and involves regular interaction with several administrative divisions. Work will be performed within the 12-month calendar year and will adhere to a hybrid work model. The position will generally adhere to a regular schedule that consists of 25-30 hours per week with one day per week performed on-campus, and four days per week performed remotely. The role is non-exempt and benefits eligibility will be determined by the number of actual hours worked per week.   

Contact Information